Presenting in front of your peers and superiors has to be one of the most daunting tasks ever. You’re never quite sure about the feedback you’d be getting, which only adds to the tension. However, in this pandemic season, the task of presenting has somehow gotten even more challenging. There are a lot of technical hurdles to overcome, which can seriously take the winds out of someone’s sail — especially if they are not very experienced on the matter.
Zoom, of course, has been the most popular video conferencing application over the last few months and offers a plethora of tools to put our minds at ease. Today, we’ll take you through all of them and even give you a couple of pointers to improve your presentation in Zoom.
- What is Zoom Screen Share and why is it important?
- How to present a Powerpoint PPT in Zoom?
- How to present using Google Slides on Zoom?
- Some tips for a successful presentation
Screen Share is one of the most used and most important features of Zoom. It allows you to demonstrate your thoughts, give your peers a glimpse of your ideas. You can either share an application window, your entire desktop, or even a whiteboard — the possibilities are limitless here.
You can also start a screen sharing session without jumping through hoops of creating a separate meeting. Simply click/tap on the ‘Share Screen’ button in the Zoom client — both PC and mobile — and you’re good to go.
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Remember you’ll need a sharing key or meeting key for this to work. If you don’t have access to either, you must share your screen while you’re in a meeting.
To share your screen during a meeting, first, log in with the appropriate credentials and start a meeting. Then, hit the ‘Share Screen’ — ‘Share’ while on mobile — button right in the middle of the meeting options panel and what you want to share with the class.
We’ve covered the topic of screen sharing on Zoom quite extensively in a separate article. So, be sure to check that out.
How to present a Powerpoint PPT in Zoom?
Microsoft Office suite is, without a doubt, the most widely-used presentation applications on the planet. It’s been on our computers for ages and it’s likely to stay put for a considerable amount of time.
With that said, Zoom doesn’t straight up give you the option to load the Microsoft Office component in the application. Still, there’s a pretty straightforward method of presenting in front of the class.
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You can achieve the desired results with the help of Zoom’s Screen Sharing feature — yes, the bit we covered in the previous section. It simply allows you to pick a window of your choice and share it with the class.
What’s even more awesome is that the participants could even pitch in and share their thoughts if they see fit. Alternatively, you can also share your entire desktop screen, which is the best way to get more screen real estate.
With the basics out of the way, let’s see how you can present a slide on Zoom.
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1. Create a separate slideshow window
If you have a traditional single-screen setup, this is the only guide you need to concern yourself with. The methodology is split into two bits — one: PowerPoint and two: Zoom.
First, open up Microsoft PowerPoint and pick the slide you want to share. Now, click on the ‘Slide show’ tab and hit ‘Set Up Slide Show.’
Then, select ‘Browsed by an individual (window)’ under ‘Show type.’ Hit ‘Ok’ to confirm.
Finally, switch to slide show mode by clicking on the ‘Slide Show’ tab and selecting either ‘From Beginning’ or ‘From Next Slide.’
This would open a slide show window, separately. If you do not want to show the slideshow in a separate window, all you have to do is skip the previous step — ‘Browsed by an individual (window)’
2. Present PPT on Zoom
Now, go back to your Zoom meeting and click on the ‘Share Screen’ option.
Now that the PPT has been launched in a separate window, you can easily select that window on the next screen and commence the slideshow. Click on ‘Share’ to begin.
Here’s how it’d look:
How to present using Google Slides on Zoom?
If Microsoft PowerPoint is a little too heavy for you, you could always opt for Google’s adequately powerful alternative called Slides. It allows you to create interesting yet simple presentations and share as you see fit. Of course, it also needs Zoom’s Screen Share feature to work as intended, which, at this point, should feel pretty natural to you.
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1. Use Presenter View
Now, if you want a more immersive experience and also keep track of the notes you might have, we recommend using the ‘Presenter View.’ With the View enabled, Google Slides would create a separate window for all your notes, which only you’d be able to see. The main presentation window, on the other hand, would remain clutter-free and free from distractions.
To use the ‘Presenter View,’ first, you simply need to go to your presentation page, click on the little downward arrow right next to the ‘Present’ button at the top-right.
Now, hit ‘Presenter View.’
As soon as you click that button, you’ll get a separate space for all your notes, while another clean window would appear for slideshows.
2. Use Zoom to present
Now that the windows have been separated, you can easily use Zoom to present the slideshow window. While in a meeting, click on the ‘Share Screen’ button and select the browser window with Google Slides on top.
Finally, hit ‘Share’ to start the screen-sharing session.
Some tips for a successful presentation
As we’ve discussed, presenting is one of the most daunting tasks in the world for most, even virtually. The techy jargon often only adds to the tension, making many people dread the sessions, even when they are completely prepared. Below are some basic handy tips for your next presentation.
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1. Master your craft
Knowing the material is always the best way to prepare for a hectic presentation. If you know what you’re presenting and have complete faith in the report, you’re ought to do exceptionally well. However, when it comes to Zoom presentations, knowing just the material isn’t enough. You also need to make sure all your components are in order and you’re presenting with confidence.
Try a couple of dry runs, see if your presentation is working just as it’s supposed to. Practice the pitch if you have to. Checking all of these boxes would improve your chances of success, remarkably.
2. Dress for the occasion
When you’re not forced to present in a swanky conference room, it’s not difficult to lose track of the dressing etiquette. However, you must remember the scale of your presentation and try your best to look the part. Wearing a perfectly ironed shirt and fitted trousers would not only impress your peers and superiors, but it’ll also instill a sense of confidence in you.
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3. Create a quiet environment
Zoom is quite capable of filtering some noise out of video chats. However, it doesn’t have the quality to cancel out everything you throw at it. So, before you start a video conferencing session and go about your presentation, make sure you’re in a relatively quiet environment. There can be a bit of noise, here and there, but make sure your subtle points aren’t drowned by some rogue barks from the street below.
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