What to know
- You must first enable the respective extensions in Google Bard to allow it to search your Gmail, Drive, Docs, YouTube, etc.
- To search your account in Google Bard, type @ in your prompt to Google Bard, followed by the extension, and then your query.
- Bard will connect to the extensions, search for results based on your query, and include them in its response.
With a number of new updates, Bard is beginning to flex its muscles into the Google Workplace and beyond. With an improved PaLM 2 model, Bard can now connect and search through a variety of Google tools like Gmail, Drive, and Docs, as well as YouTube, Maps, Flights, and Hotels.
Find out how you can use Bard to search through your Google tools, summarize content, and get recommendations and results relevant to your query.
How to use Bard to search through your Google Workplace
Bard’s new capabilities are less like an integration into these apps and more of a connection established through Bard Extensions. To use Bard to search through your Google apps, you will need to enable their extensions first. Refer to our guide on How to Enable or Disable Google Bard Extensions for a quick knowhow.
Open bard.google.com and start a new chat.
Start your prompt with @gmail and choose it from the list of extensions. If it’s disabled, Bard will prompt you to enable it first. (See our guide to enable Gmail extension on Google Bard here.)
Once enabled, you will see the word ‘Enabled’ on top of it. Select it.
And now enter your query in Bard.
You can also drop the @gmail bit and prompt Bard to search through your Gmail in your query instead. Bard will understand that your query will require it to use the Gmail extension to generate results.
If Bard is able to find information relevant to your query, it will display the results in its answer.
Clicking on one will open the mail in Gmail.
Besides searching through emails, Bard can also pinpoint the exact information within your email and include it in its response.
If the information you’re seeking is not within your emails but can be deduced by looking through your email history, Bard can do that too.
Like Gmail, Bard can also look through your Google Drive and find things you need. In the prompt section, type @Drive and select the Google Drive extension.
Follow it up with your prompt.
Once Bard finds relevant results, it will include that in its response. Clicking on it will open it in your Google Drive.
Similarly, even if the information is contained within a file, Bard will find it.
It even went out of its way to list all the names of books and authors for the psychology books we asked it to find.
However, Bard sometimes comes up short when the files are literally right there on your Drive.
For Google Docs
Let’s turn toward Docs and see how Bard can find and summarize material from your Google documents. As before, type @Docs and select the Google Docs extension.
Type in your query and send it across.
If Bard finds any results, they will be included in its response.
You can also search for information that is within your documents but is not highlighted in the title.
However, similar to Google Drive, there will be many instances where Bard won’t be able to find the information. We expect Bard to get better with time and reliably provide information that you know for sure is somewhere within your Google Docs.
How to use Bard to discover and learn from YouTube videos?
Apart from scanning through the Google Workplace tools, Bard also has a YouTube extension that lets you search for videos and learn from them.
To discover YouTube videos on Bard, type @YouTube and select the extension.
Enter your prompt and hit Send.
Bard will look up the videos relevant to your prompt and list them in its response.
You can watch the videos from within Bard itself.
Or click on the links to watch it on YouTube.
You can also look for videos with particular keywords to sift through the whole YouTube catalog and find the videos that fit your prompt.
Do note that the extension can’t access your personal YouTube account. So any information about your YouTube activity won’t be available to Bard.
How to use Bard to get real-time flight information
Bard’s Google Flight extension will provide you with real-time information to help you plan your next visit. Let’s see how this can be done on Bard:
Type @flights and select the Google Flights extension.
Enter your flight-related query.
Bard will provide you with information about your flights, including the price (in your local currency), the flight duration, and links for you to book them from Google Flights.
You can even get it to create an itinerary for your travels.
How to use Bard to search for hotels
Similar to Google Flights, Bard also lets you search for hotels to book for your stay via the Google Hotels extension. To start using it, type @hotels and select the extension. Then enter the information about your stay in the prompt box.
Bard will look up the lodgings at your given destination and include a brief description of the hotel, its photos, price, ratings, and links for you to book rooms quickly.
Note again that you will need to enable all these extensions to allow Bard to connect to the services and provide you with information. Once enabled, you can either use these extensions with the @ symbol or simply tell Bard where to look.
Note also that the information provided by Bard may not always be right, as it will repeatedly remind you at the start of every response.
Let’s take a look at a few commonly asked questions about using Bard to search through Google tools using extensions.
How do I integrate Bard into Gmail?
You cannot integrate Bard into Gmail. But you can use the Google Workplace extension on Bard to scan through your Gmail and find information contained within your emails.
How do I use Google Bard extensions?
To use Google Bard extensions, they will first have to be enabled. Thereafter, prompt Bard with @ followed by the extension, and then enter your query.
Will Google use my personal data to train Bard?
Google asserts that the content from your Gmail, Docs, and Drive is not used to train the Bard model nor is it seen by human reviewers.
Bard’s new features give it immense capabilities that users are sure to find useful in their day-to-day lives and work. We hope this guide helped you get a better understanding of how to use Bard extensions to search through Google services and apps. Until next time! Keep learning.